MEETING OF THE BOARD OF SELECTMEN
TOWN OF MOUNT DESERT, MAINE
Monday, June 2, 2008
A meeting of the Board of Selectmen was held this date in the Meeting Room at the Town Hall, Northeast Harbor, Maine.
Those present included: Chairman Jeffrey Smith, Selectmen, Rick Mooers, Patrick Smallidge, Jean Bonville; Charles Bucklin; Town Manager Michael MacDonald; Harbor Master Shawn Murphy, Fire Chief Mike Bender, Public Works Director Tony Smith, Town Clerk Joelle Nolan Assessor Kyle Avila, Police Chief Jim Willis; Code Enforcement Officer Kim Keene, Finance Director Brent Hamor, Recording Secretary Jennifer McWain and members of the public.
Call to order.
The Board of Selectmen meeting commences at 6:37PM following the Board of Selectmen's Workshop on "Goals and Objectives". There was considerable discussion with the Department heads on their individual goals and objectives. One major point of discussion centered on the expansion of the Town Office building and how an expansion would resolve a multitude of issues. There was also limited discussion on the role of GIS with providing assistance to other Town departments and the Planning Board.
At 6:37PM Chairman Smith opened the Public Hearing for the Special Amusement Permit Request for the Main Sail Restaurant.
Hearing no comments from the public, Chairman Smith closed the public hearing at 6:38PM.
Minutes
A. Approval of the minutes of the Board of Selectman meeting for May 12, 2008.
Selectman Mooers moved to approve the minutes as amended with spelling errors, seconded by Selectman Bonville. The vote was unanimous in favor, 5-0.
III. Appointments and Communications
A. Accept with regret resignations of Michael Silva from Investment Committee and Sherwood Carr from Warrant Committee and Shellfish Conservation Committee.
The Board of Selectmen acknowledged with regret the resignations of Michael Silva and Sherwood Carr.
B. Accept with regret resignation of Charles Bucklin from MDI High School Board of Trustees.
The Board of Selectmen acknowledged the resignation of Charles Bucklin from the School Board of Trustees.
C. Acadia National Park notice of intent to conduct research on the effects of marine nutrients and movement on growth and population health of brook trout in Stanley Brook.
The Board of Selectmen acknowledged the notice of intent for Acadia National Park to conduct research on the effects of marine nutrients and movement on growth and population health of brook trout in Stanley Brook. No action needed.
D. Acknowledge receipt of ME Inland Fisheries and Wildlife authorization to stock up to 1,850 alewives into Long Pond.
The Board of Selectmen acknowledged the receipt of the Maine Inland Fisheries and Wildlife notice of authorization to stock alewives into Long Pond. No action needed.
E. Acknowledge receipt of monthly department reports; Fire, Public Works Highway, Public Works Wastewater Treatment, Town Clerk and Police.
Acknowledgement of the monthly department reports.
F. Acknowledge receipt of monthly financials, Trial Balance, Revenue Report, and Expense Report.
Acknowledgement of the monthly financials; the Town Auditor had provided the beginning balances.
G. Reminder of Somesville Fishway Restoration Project Dedication Ceremony, 10:00 am to Noon, Monday June 2.
No action acknowledgement of the Somes-Meynell invitation reminder of the Fishway Restoration Project Dedication Ceremony.
H. Senator Damon response to MDOT revision to Pretty Marsh Road improvements.
No action acknowledged Senator Damon’s response to the Board of Selectmen’s inquiry about improvements to the Pretty Marsh Road, in addition to what Maine Department of Transportation has scheduled for road maintenance.
I. MDOT letter advising of Maintenance Surface Treatment for Eastern end of the Pretty Marsh Road and a portion of Eagle Lake Road.
No action acknowledgement of MDOT’s notice of “skinny mix” on state roads with the Town of Mount Desert. Board of Selectmen directed Town Manager MacDonald to contact MDOT requesting an additional +/- 300 feet of Maintenance Surface Treatment on the west end of the proposed Maintenance Surface Treatment on the east end of the Pretty Marsh Road.
IV. Selectmen Reports
Selectman Smallidge attended the recent RPC meeting and stated that the funding formula and local control could be an issue. The formula is fairly close to a cost per student figure. The committee is working towards a presentation towards the end of the year.
Selectman Mooers commented that when he attended the RPC meetings a year ago there was talk to work on the funding formula. Selectman Mooers wanted to congratulate Officer Frost for graduating from the Maine Criminal Justice Academy.
Selectman Smith stated that he had received complaints that the new boat launch ramp at Long Pond was about 2 feet too short, and filling in with some crushed stones might help the drop off at the end of the ramp. Selectman Smith also appreciated Police Chief Willis interest in the speeders and traffic issues in Somesville.
Selectman Bucklin asked why when he called the Town Office recently why he got a recorded message. Town Clerk Nolan answered that the office has been short staffed lately and all available clerks are assisting the walk-ins traffic the telephone doesn’t always get answered before it goes to voice mail if no personnel is available.
Selectman Smallidge wanted to add that after the discussion with the Comprehensive Planning Committee Chair Jerry Suminsby, The Board of Selectmen would like to schedule public hearings on the proposed Comp Plan for the Town. Selectman Smallidge questioned also why the Fire Department was charging for the 4th of July event at the Stewart residence.
V. Old Business
A. Appoint Edward Bonville to vacant MDI High School Trustee position.
Selectman Mooers moved to appoint Edward Bonville to the vacant MDI High School Trustee position, seconded by Selectman Bucklin. The vote passed 3-0-1. Selectman Bonville recused herself and Selectman Smallidge was absent from the vote.
B. Authorize release of funds for Horace and Mary Reynolds Scholarship.
Selectman Bonville moved to authorize release of funds for scholarship, seconded by Selectman Mooers. The vote passed 4-0. Selectman Smallidge was absent from the vote.
VI. New Business
A. Approve Class E Special Amusement Permit for Main Sail Restaurant, 10 Huntington Road, Northeast Harbor.
Selectman Mooers moved to approve the Class E Special Amusement Permit for the Main Sail Restaurant, seconded by Selectman Bucklin. The vote passed 4-0. Selectman Smallidge was absent from the vote.
B. Approve appointment of Michael MacDonald as Town Manager, (Charter requirement, 2.6.8)
Selectman Smallidge moved to approve the appointment of Michael MacDonald as Town Manager as a Charter requirement 2.6.8, seconded by Selectman Mooers. The motion was approved, 5-0. Selectman Smallidge returned.
C. Approve appointment of Eaton Peabody, Smith and Collier, and Joel Dearborn as legal counsel.
Selectman Mooers moved to approve the appointments of Eaton Peabody, Smith and Collier and Joel Dearborn as legal counsel, seconded by Selectman Bonville. The motion was approved, 5-0.
D. Marine Management Committee recommends; revoke mooring privileges for Anne Thompson, Seal Harbor Mooring #108 and Steven Savage, Bartlett Landing Mooring #212.
Selectman Mooers moved to approve the Marine Management Committee recommendation of revocation of Bartlett Landing Moorings #108 and #212, seconded by Selectman Smallidge. The motion was approved, 5-0.
E. Award 2008-2009 fuel contracts to Coastal Energy.
Selectman Mooers moved to award the 2008-2009 fuel contracts to Coastal Energy, seconded by Selectman Smallidge. The motion failed 0-5. After brief discussion Selectman Mooers moved to award the fuel bid to Hancock Oil at fixed prices, seconded by Selectman Smallidge. The motion was approved, 5-0.
F. Approve Mount Desert Chamber of Commerce request to host Island Connection’s Annual Picnic on Chamber Grounds, June 17, 2008.
Selectman Mooers moved to approve the Mount Desert Chamber of Commerce request to host Island Connection’s Annual Picnic on Chamber Grounds, June 17, 2008, seconded by Selectman Bonville. The motion was approved, 5-0.
VII. General Issues
A. Approve and sign Seal Harbor Bait House Lease as voted and accepted as a Warrant Article at May 2008 Town Meeting.
Selectman Smallidge moved to approve and sign the Seal Harbor Bait House Lease with a signing date of June 2, 2008 as amended, seconded by Selectman Mooers. The motion was approved, 5-0.
B. Approve 2008-2009 Marinas budget.
There was considerable discussion on the Marinas budget on why the budget was not approved by a Town Meeting Warrant Article. Selectman Bonville was concerned and asked how the Enterprise Revenue just appeared. She was under the impression that it had to be voted on at a Town Meeting. Town Manager MacDonald explained that in 2005 the Auditors recommended the change. Auditor James Wadman was present and stated that this practice was a general accounting practice. Selectman Smallidge commented that when the budget was presented to the Board of Selectmen it was very clear. Selectman Bucklin recommended the approval with an amendment to section 30-A, section 540R with a $40,000 increase to revenue estimates, seconded by Selectman Bonville. The
motion was approved, 5-0.
VII. Other Business
A. Discussion of 2007 audit with James Wadman, C.P.A.
There was considerable discussion with auditor James Wadman. Mr. Wadman went over important sections of the audit and responded to Board of Selectmen questions.
IX. Treasurer’s Warrants
Approve Treasurer’s Warrant # 66 for $109,093.76; #67 for $85,549.99
Selectman Mooers moved to approve the Treasurer's Warrants as presented with the addition of Warrant #66 for $109,093.76; #67 for $85,549.99, seconded by Selectman Smallidge. The motion was approved, 5-0.
X. Executive Session
Executive Session – Pursuant to 1 M.S.R.A §405.6.A Discussion of duties.
Selectman Mooers moved to go into executive session at 9:45PM, seconded by Selectman Smallidge. The motion was approved, 5-0.
Chairman Smith moved to return to regular session at 9:50PM, seconded by Selectman Smallidge. The motion was approved, 5-0.
There was brief discussion on the status of union negotiations.
At 9:53PM Selectman Smallidge moved to adjourn the meeting, seconded by Selectman Mooers. The motion was approved, 5-0.
Respectfully submitted,
Rick Mooers
Secretary
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